HSQE Administrator (1180)

We are seeking an organised and detail-oriented HSQE Administrator to provide administrative and document control support to the HSQE team on a 5 month contract . This role is integral to ensuring the effective management of safety data, reporting, document control processes and the administration of our Business Management System (BMS) and Safety Management System (SMS).

The successful candidate will play a key role in supporting business improvement initiatives, maintaining accurate records and helping the HSQE team deliver its objectives in a highly regulated environment.

What You Will Do

• Provide day-to-day administrative support to the HSQE team.
• Support the delivery of Business Management System (BMS) and Safety Management System (SMS) development projects.
• Manage document control activities, including formatting, version control, document reviews and filing within the BMS.
• Support the Safety function with administrative activities, including report writing, maintaining action trackers and managing document retention.
• Assist with safety data entry, coordination and the preparation of monthly reporting packs.
• Attend HSQE meetings and forums, taking accurate minutes and distributing meeting outputs as required.
• Maintain accurate records and ensure documentation is organised, accessible and up to date.
• Support project activities and contribute to continuous improvement initiatives across the HSQE function.
• Undertake any other administrative duties as requested by the Head of HSQE.

What You Will Bring

Skills and Experience

• Experience in a business administration or administrative support role.
• Good understanding of governance requirements and administrative processes.
• Experience of document control, including reviewing, updating and maintaining management system documentation.
• Experience supporting projects and working collaboratively within a team environment.
• Basic understanding of business performance reporting and data management.
• Experience using Microsoft 365 applications, including Word, Excel, PowerPoint and Outlook.
• Knowledge of Health, Safety, Quality and Environmental (HSQE) systems and processes would be advantageous.

Personal Attributes

• Strong attention to detail with a commitment to accuracy.
• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• Analytical and methodical approach to work.
• Collaborative team player with a proactive mindset.
• Ability to manage multiple priorities and meet deadlines.

Benefits and Rewards

Travel Benefits (discretionary):

• Free zones 1-6 Oyster travel card, for you and another person who lives at the same address
• 75% discount on all UK rail travel, and some international services

Pension: You will be automatically enrolled into our excellent pension scheme. After two years, you will have the option of joining our defined benefits scheme

Star Hub: A dedicated online benefits platform for retail and entertainment discounts

About Us

GTS values its workforce, offers career progression and provides a platform to grow and develop.

We aspire to set a new transport standard for the UK, moving people and connecting communities better than anyone else. We are making long-term improvements to our network and creating a better service for our customers. We are a trusted operator with proven experience and have a mission to enable our employees to reach their full potential.

We welcome applications from a diverse range of candidates regardless of background, disability or gender and are committed to creating a workforce as diverse as the communities we serve.